Travel & Registration Grants

 

× Change to Travel Grants policy due to COVID-19.

 

Temporary Changes to Travel Grant Policy Due to COVID-19

The GPSA office will reimburse a cancelled flight/flight cancellation fees for travel that is cancelled due to the coronavirus for amounts up to $250 for domestic travel and up to $500 for international travel. Any funds that are refunded to the traveler from the vendor are not eligible for reimbursement. The traveler will need to submit receipts that show the amount paid for the cancellation fee and the amount paid for the original airfare. If the vendor refunded a portion of the flight to the traveler (in mileage points, voucher, or refund), then the traveler will need to provide documentation of this. The department preparing the TEV will need to indicate on the notes section of the TEV that the travel was cancelled due to the coronavirus and they would attach the receipts received from the traveler.

 

Process

GPSA provides financial assistance in the form of travel and registration grants for WSU Pullman fee paying graduate and professional students. 

Please read all instructions before starting your application.

   

1) Travel

Students must travel prior to applying for a GPSA grant.

Prior to traveling, fill out your department's travel approval form and submit to your travel coordinator. If your department does not have a form, then you may use our travel approval form.

Keep a record of all receipts, tickets, mileage, etc.

Students may be reimbursed for expenses only related to travel & registration.

 

2) Apply

Check that your travel dates fall within an application's travel period.

Read all instructions and review the Travel & Registration Grant Policy before completing your application, particularly on the blind review process.

Fill out the Advisor/ Department Chair approval form and upload with your application. Upload blind copies of all receipts, tickets, registration, etc.

Apply Here

 

3) Review

The GPSA Travel & Registration Grant Committee Committee is composed of GPSA senators from each college, who will review the applications.

The review process takes approximately two weeks.

    

4) Funding

All applicants will be notified of the committee's decision through email.

Students that receive funding must complete their travel reimbursement paperwork within one month of their award notification.

Only students can be reimbursed for out-of-pocket expenses. Departments that cover travel or registration costs will not be reimbursed through GPSA.

 

Travel Dates and Application Deadlines

  Travel Period Application Period
January (Spring 1) January 1, 2020 January 31, 2020 January 2, 2020 February 1, 2020
February (Spring 2) February 1, 2020 February 29, 2020 February 2, 2020 March 1, 2020
March (Spring 3) March 1, 2020 March 31, 2020 March 2, 2020 April 1, 2020
April (Spring 4) April 1, 2020 April 30, 2020 April 2, 2020 May 1, 2020
May (Summer 1) May 1, 2020 May 31, 2020 May 2, 2020 June 1, 2020
June (Summer 2) June 1, 2020 June 30, 2020 June 2, 2020 July 1, 2020
July (Summer 3) July 1, 2020 July 31, 2020 July 2, 2020 August 1, 2020
August (Summer 4) August 1, 2020 August 31, 2020 August 2, 2020 September 1, 2020
September (Fall 1) September 1, 2020 September 30, 2020 September 2, 2020 October 1, 2020
October (Fall 2) October 1, 2020 October 31, 2020 October 2, 2020 November 1, 2020
November (Fall 3) November 1, 2020 November 30, 2020 November 2, 2020 December 1, 2020
December (Fall 4) December 1, 2020 December 31, 2020 December 2, 2020 – January 3, 2021

 

Applications

Before filling out the application, please review the Travel & Registration Grant Policy carefully (also available on ZoomGrants).

To create and submit an application, please visit the Instructions for the Zoom Grant Application and read the instructions carefully.

For advisor/chair approval, please visit the Advisor/Department Chair Approval template. 

Apply Here!