Travel & Registration Grants
New Structure of Travel Grant Applications Due to COVID-19
Since March 2020, COVID-19 has impacted nearly every facet of our academic and professional development and enterprise. So, the Travel Grant Committee plans to restructure grant applications to ramp up professional and developmental activities.
The Travel Grant Committee provides extra funding opportunities for graduate and professional students to enhance their professional and developmental goals. The current plan offers four distinct grants for registration (in-person or online) and travel costs to and from conferences; wetlab & workshop; internship, preceptorship, & inter-campus travel; and professional & career development events. Through this categorization, the previous three grant applications will be more flexible. The internship, preceptorship, & inter-campus travel grant will be temporarily added to the funding structure as a new type of application.
It is essential to highlight that this new structure will look different from prior expectations due to the circumstances of the moment. However, this plan will not be the permanent structure of the Travel Grant Committee in the next years. Detailed information and recommendations on the eligibility, reimbursable travel expenses, supporting documentation, and funding caps are on Travel & Registration Grant Policy.
Notes:
1. This committee will no longer reimburse a flight cancellation fees for travel that is canceled due to the coronavirus.
2. Students whose internships or professional development program ended in August 2020 can apply for the internship travel grant up to the end of September 2020.
Eligibility
GPSA provides financial assistance in the form of travel and registration grants for WSU Pullman fee-paying graduate and professional students.
1) Travel
Students must travel or finish their online/virtual program (conference, workshop, preceptorship, internship, professional training, certificates, etc.) prior to applying for a GPSA grant.
For those who travel for each type of travel applications, fill out your department's travel approval form and submit to your travel coordinator.
You should be in touch with the Travel Coordinator in your program or department before applying for any type of grant and after receiving the approval notice. For more information on reimbursable issues and transactions between GPSA and a travel coordinator of a host department please contact Chloe Campbell, the fiscal technician at Student Involvement (chloe.campbell@wsu.edu).
Please keep a record of all receipts, tickets, mileage, etc.
Students may be reimbursed for expenses only related to travel (only for in-person attendance) & registration.
2) Apply
Check that your travel dates fall within an application's travel period.
Read all instructions and review the Travel & Registration Grant Policy before completing your application, particularly on the blind review process.
Fill out the Advisor/ Department Chair approval form and upload with your application if you PRESENT research in the form of poster, panel, or oral presentation in a conference or meeting.
Upload blind copies of all receipts, tickets, registration, etc.
Apply Here
3) Review
The GPSA Travel and Registration Grant Committee is composed of GPSA senators from each college, who will review the applications.
The review process takes approximately two weeks.
4) Funding
All applicants will be notified of the committee's decision through email.
Students that receive funding must complete their travel reimbursement paperwork before the deadline that will be mentioned on the approval letter. After receiving the approval letter, the Travel Grant Committee will no longer responsible for the fiscal process of reimbursement. At this stage, you should be in touch with graduate or professional travel coordinator of your program and follow up the procedure with him or her.
Only students can be reimbursed for out-of-pocket expenses. Departments that cover travel or registration costs will not be reimbursed through GPSA.
Travel Dates and Application Deadlines
| Travel Period | Application Period | |
| January (Spring 1) | January 1, 2020 – January 31, 2020 | January 2, 2020 – February 1, 2020 |
| February (Spring 2) | February 1, 2020 – February 29, 2020 | February 2, 2020 – March 1, 2020 |
| March (Spring 3) | March 1, 2020 – March 31, 2020 | March 2, 2020 – April 1, 2020 |
| April (Spring 4) | April 1, 2020 – April 30, 2020 | April 2, 2020 – May 1, 2020 |
| May (Summer 1) | May 1, 2020 – May 31, 2020 | May 2, 2020 – June 1, 2020 |
| June (Summer 2) | June 1, 2020 – June 30, 2020 | June 2, 2020 – July 1, 2020 |
| July (Summer 3) | July 1, 2020 – July 31, 2020 | July 2, 2020 – August 1, 2020 |
| August (Summer 4) | August 1, 2020 – August 31, 2020 | August 2, 2020 – September 1, 2020 |
| September (Fall 1) | September 1, 2020 – September 30, 2020 | September 2, 2020 – October 1, 2020 |
| October (Fall 2) | October 1, 2020 – October 31, 2020 | October 2, 2020 – November 1, 2020 |
| November (Fall 3) | November 1, 2020 – November 30, 2020 | November 2, 2020 – December 1, 2020 |
| December (Fall 4) | December 1, 2020 – December 31, 2020 | December 2, 2020 – January 3, 2021 |
Applications
Before filling out the application, please review the Travel & Registration Grant Policy carefully (also available on ZoomGrants).
To create and submit an application, please visit the Instructions for the Zoom Grant Application and read the instructions carefully.
For advisor/chair approval, please visit the Advisor/Department Chair Approval template.